Document management
Container Shipping Document Management Software
BuyCo centralizes ocean freight document management, shipping instructions, VGM declarations, bills of lading, with deadlines synced to each shipment’s cut-off dates, replacing scattered email threads with one shared record.
Container shipping document management software centralizes the paperwork tied to each shipment, bills of lading, shipping instructions, VGM declarations, certificates of origin, packing lists, so exporters, forwarders, and carriers work from one shared record instead of parallel email threads.
BuyCo builds this around the shipment’s own milestones: each document requirement carries an owner and a deadline synchronized to that shipment’s shipping instruction cut-off, VGM cut-off, or ETD, and Shipping Instructions and VGM declarations can be generated directly from booking data instead of re-typed.
Request and Share Documents
With BuyCo’s Container Shipping Document Management, don’t let documents get lost in emails. Collaborate more efficiently by sharing and requesting all documents in one place.
- Share documents between your teams, partners and forwarders
- Request documents from collaborators or specific members
- Track document completion on your shipments
- Log all document versions
Create Document Workflows Synchronised With Your Shipment’s Milestones
Build a secure, standard process to share, validate, and request documents with your teams, partners, and customers in a way that fits your operational needs.
- Assign document responsibilities to collaborators
- Add document requirements to your shipping planning
- Set specific requirements and deadlines synchronised with your shipment’s status
- Alerts and notifications for the shipment participants
Automate Document Workflows
Streamline document management for all shipments by automating document workflows. Have concerned parties be notified automatically with their responsibilities.
- Automate document requirements based on shipment characteristics
- Synchronize document deadlines and notifications with shipment ETD/ETA and all others milestones.
- Automatically generate Shipping Instructions and VGM declarations.
Document Control Tower to Monitor day-to-day tasks status
BuyCo provides a Control Tower dedicated to document tasks. It highlights shipment with tasks to be completed or at risk so that operational team has a clear view of what is important to do now to make sure all documents are delivered on time and in full.
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FAQ
What’s the best software for managing shipping instruction cut-offs?
Software that ties document deadlines to each shipment’s actual cut-off dates rather than a shared calendar or spreadsheet. BuyCo calculates SI and VGM deadlines from each shipment’s own milestones, assigns an owner, and generates the Shipping Instruction and VGM declaration directly from booking data.
What should container shipping document management software include?
At minimum: a shared hub for requesting and sharing documents, workflows tied to shipment milestones and carrier cut-offs, automated generation of routine documents like Shipping Instructions and VGM, and a control tower view of which shipments have outstanding or at-risk documents.
What is the best VGM declaration software?
One that generates the VGM declaration from your existing booking data and submits it ahead of the carrier’s VGM cut-off automatically, instead of requiring manual re-entry. BuyCo generates VGM declarations directly from shipment data and tracks each submission against its cut-off.
What’s the best software to manage VGM submissions?
Software that assigns an owner and deadline to every VGM submission and flags any shipment at risk of missing its cut-off. BuyCo’s Document Control Tower shows which shipments have VGM tasks outstanding or at risk, in real time.
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